Signature

The Signature Add-On digitizes and streamlines document authentication within the ERP environment. By embedding signing capabilities into core business modules such as Purchases, Bills, Projects, and Construction Sites, it enables organizations to finalize and verify transactions without leaving the system.

Its main purpose is to:

Eliminate the need for manual signatures or external signing tools
Enhance document security and user authentication through role-based access
Maintain a verifiable trail of approvals and acknowledgments
Improve workflow efficiency by reducing turnaround time
Ensure compliance with internal policies and external audit requirements

C o n t a c t U s

Secure Digital Signatures for Faster Business Approvals

Organizations often struggle with manual approvals, scattered signing tools, and limited visibility into document authorization, leading to delays and compliance risks. These inefficiencies create bottlenecks across purchasing, billing, projects, and partner workflows while increasing operational overhead. The Signature Add-On resolves these challenges by embedding secure, role-based digital signing directly into the ERP, ensuring traceable approvals, faster turnaround times, and audit-ready documentation.

Signature

Each functional component of the system is modular and scalable for easy customization.

Company Signatures

Default access for purchases, bills, and project tasks

Company Signatures

Vendor Signatures

Conditional access in purchases and bills, based on permissions

Vendor Signatures

Staff Signatures

Restricted to assigned project tasks

Staff Signatures

Construction Partner Signatures

Exclusive access for site documents

Construction Partner Signatures

Audit & Record Log

Tracks every signature action with timestamp and user ID

Audit & Record Log

Company Signatures Vendor Signatures Staff Signatures Construction Partner Signatures Audit & Record Log

Integrated Digital Signature Platform

Digitally sign, verify, and archive documents securely within the ERP using role-based permissions and full audit visibility.

🧾 1. Role-Based Signature Permissions

Control exactly who can sign documents by assigning permissions based on company, vendor, staff, or partner roles. This ensures secure authorization and prevents unauthorized signing across all workflows.

Key Capabilities:

🔐 Controlled access for company, vendor, staff, and partner roles
⚙️ Configurable rights per module (Purchases, Bills, Projects, Construction)
👥 Prevents unauthorized signing actions
📊 Maintains full visibility through access logs

📦 2. Company Signatures in Purchases

Enable companies to approve purchase documents instantly without external tools or setup. Signed records are automatically stored for validation, compliance, and procurement transparency.

Key Capabilities:

🖋️ Default access to the signature button without extra setup
📄 Quick signing process to confirm official purchases
📁 Automatic storage of signed copies for internal and external validation
🧾 Streamlined approval for procurement records

🧑‍💼 3. Vendor Signatures in Purchases & Bills

Allow vendors to digitally confirm purchases and bills directly within the system. Real-time status tracking ensures accountability and speeds up transaction completion.

Key Capabilities:

👤 Requires vendor login and signature permission assignment
📌 Real-time “Signed / Not Signed” status tracking
🧾 Confirmation of vendor approval on purchases or bills
📑 Visibility for the company to monitor completion and accountability

🏢 4. Company Signatures for Bills

Simplify internal financial approvals by signing bills directly inside the accounting module. Maintain a clear, traceable record of mutual acknowledgment between company and vendor.

Key Capabilities:

💰 Default company access without special setup
📝 Streamlined sign-off process for bill approval
📚 Complete record of mutual acknowledgment between company and vendor
📊 Transparent and traceable billing workflow

🧩 5. Project Task Signatures

Digitally validate project tasks and deliverables with role-controlled access for staff and company representatives. Every signed task creates a timestamped record for accountability and tracking.

Key Capabilities:

👥 Staff must log in with assigned signature permission
🧾 Company can sign without extra configuration
📅 Signed tasks provide accountability and completion records
📋 Clear traceability within the project management lifecycle

🏗️ 6. Construction Site Signatures

Securely authorize construction site documents with exclusive access for approved partners. All signed records remain visible to the company for verification and compliance.

Key Capabilities: