Rotas

The Rotas Add-On is purpose-built to digitalize and automate staff scheduling, ensuring that every department has the right people in the right place at the right time.

Its main purpose is to:

Eliminate manual scheduling errors and inconsistencies
Streamline shift creation, modification, and publishing
Improve workforce visibility through real-time calendar tracking
Support employee flexibility with availability preferences
Provide accurate reporting for labor cost and shift allocation

C o n t a c t U s

Smarter Workforce Scheduling for Modern Organizations

Organizations frequently face scheduling inefficiencies caused by manual processes, fragmented availability data, and limited visibility into workforce allocation and costs. These challenges result in shift conflicts, poor coverage, employee dissatisfaction, and increased operational overhead. The Rotas Management Add-On addresses these issues by centralizing scheduling, automating availability tracking, improving transparency, and enabling accurate, flexible, and cost-aware workforce planning.

Rotas

Each functional component of the system is modular and scalable for easy customization.

Dashboard & Reports

Centralized view of schedules, assigned users, and incurred costs per designation.

Dashboard & Reports

Employee Availability

Define, store, and manage employee availability preferences.

Employee Availability

Flexible Scheduling

Create weekly or bi-weekly custom work schedules per employee.

Flexible Scheduling

Rota Sharing & Notifications

Generate shareable links and send rota updates via email.

Rota Sharing & Notifications

Designation Filtering

View rotas per role or department for targeted workforce planning.

Designation Filtering

Shift Publishing

Control visibility by marking shifts as published or unpublished.

Shift Publishing

Dashboard & Reports Employee Availability Flexible Scheduling Rota Sharing & Notifications Designation Filtering Shift Publishing

Intelligent Workforce Scheduling Platform

Centralize rotas, automate availability, visualize workforce coverage, and control labor costs with a flexible, data-driven scheduling solution.

📊 1. Comprehensive Dashboard

Gain a complete overview of workforce scheduling with an intuitive, calendar-based dashboard. The monthly calendar provides visibility of all assigned employees, their respective shifts, and related cost insights. Managers can filter by designation, copy weekly schedules, and share rotas easily.

Key Capabilities:

🗓️ Copy the full weekly rota to the next week in one click
🔗 Generate shareable rota links for employees to view online
📧 Send shift schedules via email to multiple employees
🙈 Hide availability details to focus on assigned shifts
📢 Mark shifts as published or unpublished for visibility control

👥 2. Employee Availability Tracking

Empower employees to set their preferred working days and times. The system records availability for specific date ranges and allows recurring weekly or bi-weekly patterns. Managers can then build rotas based on pre-defined availability to reduce conflicts and improve shift coverage.

Key Capabilities:

📅 Set employee availability with defined start and end dates
🔁 Repeat availability weekly, bi-weekly, or tri-weekly
⚙️ Automatically prevent scheduling conflicts using stored preferences
👤 Link employee identifiers to their availability records

🕐 3. Flexible Work Schedules

Support personalized work routines by allowing employees to have unique weekly schedules and customized days off. Managers can assign shifts according to departmental needs while respecting employee flexibility, ensuring a balanced and efficient work plan.

Key Capabilities:

🗂️ Define detailed weekly schedules for each employee
🌴 Assign custom days off per individual
✏️ Store schedule preferences in editable formats for easy updates
👥 Link schedule details directly to employee profiles
⚖️ Maintain work-life balance while ensuring business coverage

Who Can Benefit from the System?

Organizations managing dynamic teams that require accurate scheduling, flexible shifts, transparent communication, and cost-controlled workforce planning.