File Sharing

The File Sharing module is purpose-built to streamline digital file distribution while maintaining strict control over access, visibility, and tracking. It enables users to exchange documents across teams or departments without relying on third-party storage tools, reducing risks and simplifying collaboration.

Its main purpose is to:

Enable seamless digital content exchange (images, PDFs, text, etc.)
Allow flexible file-sharing methods via email or direct link
Protect sensitive files through password-protection and access limits
Track file access data including device, location, and download history
Improve compliance and governance with company-level file verification

C o n t a c t U s

Securing Digital Content Exchange for Modern Organizations

Organizations struggle with fragmented file-sharing tools, uncontrolled access, and the inability to audit who downloads sensitive documents. Our platform removes these risks by centralizing distribution, enforcing secure permissions, enabling password gates, and tracking device-level access logs. The result is a controlled, compliant, and auditable digital exchange environment built for enterprise-grade collaboration.

File Sharing

Each functional component of the system is modular and scalable for easy customization.

File Upload & Share

Upload multiple file types and share them via custom links or email.

File Upload & Share

Verification & Access Control

Enable identity checks, OTP, or admin verification for sensitive content.

Verification & Access Control

Download Tracker

Monitor file downloads with metadata like IP address, country, OS, and time.

Download Tracker

Trash Folder

Prevent accidental loss by recovering deleted files within a set retention period.

Trash Folder

Filtering Engine

Locate files by date, name, type, or other metadata for quick retrieval.

Filtering Engine

Company-Wise File Verification

Allow only admin-approved files to be shared across the company.

Company-Wise File Verification

File Upload & Share Verification & Access Control Download Tracker Trash Folder Filtering Engine Company-Wise File Verification

Controlled File Distribution

Centralize file uploads, enforce secure sharing rules, and track access activity with compliance-ready audit intelligence.

📤 1. Seamless File Distribution

The system centralizes document uploads, applies structured permissions, and eliminates uncontrolled public sharing. Teams gain full oversight with password locks, recipient rules, expiration settings, and traceable delivery.

Key Capabilities:

🗂️ Upload various file types including images, PDFs, and documents
📧 Share files through email or generate secure access links
👥 Select one or multiple recipients within your organization
🔒 Add password protection and expiration dates for sensitive files

🧠 2. Detailed Download Monitoring

The module records IP, device, location, and timestamps for every download, ensuring full visibility into file activity. Compliance teams can immediately flag abnormal behavior and revoke access before misuse escalates.

Key Capabilities:

🕵️ View download logs: IP, device type, OS, country, and timestamp
🌐 Detect access patterns to prevent misuse or unusual behavior
📑 Use logs for internal audits or compliance reviews
🛑 Revoke or expire file access after a certain threshold

🛡️ 3. Enhanced Security through Verification

Identity validation, OTP enforcement, and admin approval ensure sensitive files are accessible only to authorized roles. Verification logs provide assurance for legal, compliance, and audit workflows.

Key Capabilities:

📩 Enable OTP or email verification for restricted files
📱 Require identity confirmation before viewing confidential documents
🔐 Allow company-wide verification by super admin before public sharing
📤 Maintain audit logs for all verification activities

🗑️ 4. Smart Trash and Recovery

All removed files move into a recovery space with retention timers to prevent accidental data loss. One-click restoration allows teams to recover mission-critical content without workflow disruption.

Key Capabilities:

🗑️ Automatically move deleted files to a temporary Trash folder
⏱️ Set retention periods before permanent deletion
♻️ Restore files with one click, avoiding loss of critical documents
🔎 Search deleted files by name or deletion date

🧭 5. Company-Wise File Validation

Uploads are routed to designated approvers who validate accuracy, compliance, relevance, and document quality. Only vetted assets are cleared for broader distribution, supporting governance and brand integrity.

Key Capabilities: